Executive Assistant and Office Management (m/f/d) Shipping Line

Were on the lookout for a talented Assistant and Office Manager to join the team.
If youre someone who loves keeping things organized, managing schedules, and ensuring smooth office operations, then this role is for you. From coordinating meetings to handling administrative tasks, youll play a key role in the companys success. If youre ready to take on a dynamic position in a fast-paced environment, apply now and become part of the team! Our client is a medium-sized Shipping company with its Regional Headquarters located in Hamburg Hafen-City. Specialized in transporting goods to and from West Africa.

Our client is a mid-sized Shipping company based in Hamburg Hafen-City. Specialized in transporting goods to and from West Africa.

Responsibilities

- Assists Managing Director with tasks that need to be performed
- Keeps relevant managers and employees informed about meetings and announcements in the company
- Prepares presentations, contracts, and guidelines
- Holds correspondences of the manager, keeps documents organized and files them
- Arranges travel schedules and reservations for all employees and guests
- Assists HR assignments (time keeping, etc.) and executive reporting
- Welcomes and hosts the guests, visitors and service providers
- Assists in the organization of meetings, trainings, seminars, and FB
- Takes necessary actions for office management (in need of maintenance, technical support, or purchase of materials (stationary supplies, etc.)
- Ensures delivery of purchases in a timely fashion and conducts research about suppliers and alternative samples
- Reports purchase records to related Managers and Managing Director
- Follows, manages, reports sustainability activities of the company

Requirements

- Excellent command of both written and spoken German and English
- Preferably, 5 years of professional experience in a professional environment and such role
- Proficiency in MS Office applications, presentation and reporting programs and software
- Excellent interpersonal and communication skills
- Organization, time management and coordination skills
- Absolute discretion and confidentiality

Benefits

- A modern working environment
- Flexible working hours
- Career growth oppportunities
- Collaboration with a diverse team
- Several individual benefits

Kontakt:
Tim Rieger
Personalmanagement
49(0)40 - 5935 2312
49(0)162-290 05 40
Mail: E-Mail schreiben